THE OSPREY CONNECTION

                                                                                                            week of  April 2, 2018  

OCOA Board Candidates Announced

On March 30th, the Nominating Committee announced the candidates for the OCOA Board of Directors.   In alphabetical order they are: 


Anthony DeMarco, Robert Dickman, Denise Hansen, Chris Kay, Rebecca Kraft, Susan Lee, Elaine Powierski and George Scott.


The decision to include all candidates who applied to run for the Board was based on advice from the OCOA attorney. The OCOA has no defined policies or procedures for limiting the number of candidates.

Information about the nominees can be found on the OCOA website May 2018 Board Candidates.  


“Meet & Greet” events for property owners to meet the candidates and ask questions have been scheduled as follows: 


Date: Saturday, April 14, 2018

Time: 10:00 am – 12:00 pm for property owners with last names starting with A to L

Time: 1:00 pm – 3:00 pm for property owners with last names starting with M to Z

Place: The Club Hhouse dining room

Remember, materials for the April 26th election of Directors to the OCOA Board will be mailed by Sentry Management on April 6th.   These materials will include a proxy form for owners who are not able to attend the April 26th meeting as well as a ballot.   Proxies must be completed and signed by the owner before being given to a meeting attendee.   Incomplete proxy forms will not be accepted. 

OC news

  • Speed Limits Being Enforced

As a reminder, posted speed limits are being enforced by the OCOA security. Violations will be followed by fines and loss of open access to the property. Residents will be required to stop at the security guard at the gate for entrance).  These measures are important for assuring safety of our residents and guests.

Remember construction vehicles, landscaping service vehicles, etc. can clog our roads and make it difficult to see dog walkers, bicyclers, and golf carts.  

Slow Down – Drive 25

OC faqs

  • Where should I update my contact information for the resident directory?

The OCOA website is the source for an accurate listing of contact information on owners and residents in Osprey Cove. Owners and residents can update their email and telephone information on the OCOA website by clicking their name in the upper right corner and then going to View Profile in the drop down box. You can also email the OCOA Webmaster at ocoawebmaster@gmail.com for assistance.  The DwellingLive database is no longer updated or maintained as a directory. DwellingLive is used by the Security services for community access.


Please send your question(s) to Mary-Ann O’Connor moconnor254@yahoo.com.   We’ll include as many as time and space allow.  


OC reminders & events

  • OCWC Meetings- Thursday April 19th

The next General Meeting of the Osprey Cove Women’s Club will be on Thursday, April 19th at 6:30 p.m. at the Clubhouse. There will be a lot going on at this meeting – besides the complimentary glass of wine! 


The OCWC is all about supporting the organizations that serve the needy in Camden County.   While you’re socializing, you’ll have an opportunity to bid on the items in our Silent Auction. A preview of some of the items you can go home with is:  

  • Gift baskets donated by book clubs, the 9-hole golfers, the Monday/Wednesday ladies’ tennis group, and Linda Poloff, DMD
  • Art pieces donated by Lynn Goldsworth, Sherry Keramidas, Susan Lee  Laure Scasserra and Cathy Sherwood
  • Gift Certificates

All proceeds will go to the OCwC selected charities.  

The other big thing happening at this meeting:  We’ll begin the voting to select the organizations we’ll support this year.   Finally, we will have a participative presentation by our own Maureen Miller on relaxation and breathing techniques.   Maureen is a Master Trainer in Dr. Paul Lam’s Tai Chi for Health (TCH) Programs and is well qualified to help us learn how to battle stress with breathing techniques. 

So mark your calendars for April 19th – and for our final General Meeting of the year on May 24th

  • OCOA Special Meeting- April 26, 2018 6:00 pm Cumberland Inn & Suites

OC web(updates)

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                    THE OSPREY CONNECTION

                                                                                                            week of  March 26, 2018     

Designated Voter Forms and Proxies Explained

The package received last week with the candidate forms included a pink Designated Voter Form (aka “Voting Certificate”) and mailing envelope.  The purpose of the pink form is to designate the person who is the voter for a specific property owned by other than a husband and wife.  For example, if a property is owned by an LLC, family trust, bank, business, etc., the form is required to name a person who will cast the ballot for that property.  The Designated Voter must have a financial or part ownership interest in the property.  The Designated Voter form is valid until withdrawn or changed by the property owners or until a change in ownership of the property occurs.  The Designated Voter form is not required for a husband and wife but is required for any other entity or joint ownership of a property.  The Designated Voter Form is not a voting proxy.


Proxy forms for the upcoming election will be mailed the first week of April with other voting material.  The proxy form is used to give someone other than the property owner(s) the right to vote at a specific meeting where the property owner will not be present.  The proxy is also counted toward meeting quorum.  The proxy is valid for a maximum of one year or less as determined by the property owner or until revoked by the property owner.


Bottom Line – The Designated Voter Form cannot be used to give a vote to an individual who does not have ownership interest in the property.  It is not required for husband/wife.  Proxy forms (still to be mailed) are the proper vehicle to be used in the event a property owner cannot attend a meeting.  If there are still additional questions about these two forms, please contact the OCOA office or a member of the nominating committee for clarification.


OCnews

  • Important Upcoming Dates for Elections

As a reminder, below are the upcoming important dates associated with the OCOA Special meeting and the election of three new board members to replace the three Declarant-appointed members.  

Tuesday, March 27th & Wednesday, March 28th – Nominating Committee interviews with candidates

Friday, March 30th -- OCOA Nominating Committee announces slate of candidates

Friday, April 6th -- Election instructions mailed to all property owners

Thursday, April 26th – Property Owners Special Meeting & Election of new board members – 6:00 pm at Cumberland Inn & Suites

Please direct any questions to the Nominating Committee members George Keramidas, Bill Traub, Jim Conner or Tanya Glazebrook.  

  • Infrastructure and Lakes Committee Have Detailed Work Plans

This year, the Infrastructure and Lakes Committees is working on a long list of projects, including: efforts aimed at reducing electrical costs for the lake fountains, improved storm water drainage, and maintaining existing bridges, roads and other infrastructure.  More information on these projects will be available on the OCOA website shortly. 

  • OC FAQs

  • Q:  Who should be contacted to communicate serious illness or death?    

    A:  In the event of serious illness or death of an Osprey Cove resident or their immediate family, please contact: 

     Lynne Seckman, OCOA Assistant at adminocoa@tds.net.           

    Please include any information you would like to share with other residents of Osprey Cove.  Please send your question(s) to Mary-Ann O’Connor at moconnor254@yahoo.com.   We’ll include as many as possible in each issue.



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                      THE OSPREY CONNECTION

                                                                                                            week of  March 19, 2018  


With the activities occurring over the coming weeks related to the transition of the OCOA from Declarant to property owner control, The Osprey Connection will be emailed weekly through May. Please watch your email for important updates.


OCOA Board of Directors Election Materials Mailed to All Property Owners

Information on the upcoming election of OCOA Board of Directors members was sent to all property owners last week by US mail. This included an “Intent to be a Candidate” form and a “Designated Voter Certificate” (to be completed for properties owned by a corporation or more than one person, except husband and wife.) The nomination materials are also available on the “Residents Only” tab on the OCOA website Governing Documents of the OCOA

Candidates will receive an email confirmation within 24 hours of receipt of their submision by the OCOA office.   Any candidate who does not receive this confirmation should contact the office at 912-673-1467. 

Also included was a timeline with important dates associated with the election:  

Friday March 23rd -- Deadline for submission of OCOA Board of Directors nomination materials

Tuesday, March 27th & Wednesday March 28th – Nominating Committee interviews with candidates

Friday March 30th -- OCOA Nominating Committee announces slate of candidates

Friday, April 6th -- Election instructions mailed to all property owners

Thursday, April 26th – Property Owners Special Meeting & Election of new board members – 6:00 pm. @ Cumberland Inn & Suites

Please direct any questions to the Nominating Committee members George Keramidas, Bill Traub, Jim Conner or Tanya Glazebrook.  

OC news

  • OCOA and Declarant’s Attorneys Begin Discussions   

Talks between the OCOA attorney representing property owners other than the declarant Amy Bray, and the Declarant’s attorney have started. The focus of the first part of the discussion is clarification of all proposed changes to the CCR’s and establishing an understanding of their intent. More information will be shared as it becomes available.   

  • Spring Flower Rotation & Mulching

The spring flower rotation will begin around the end of March with a colorful palette to brighten our beds and entrances.  Upon completion, the mulching with pine straw will be added to dress the areas and prevent weeds from growing. Hopefully our brief periods of cold will pass as we enter the blooming season. Azaleas are now producing a rainbow of colors...Enjoy the beauty of nature.  


  • Frequently Asked Questions: Coming Soon

The upcoming transition of responsibility from the Declarant to property owner control is complex and may seem confusing.   Many things need to be done by the Special Election and Board Meeting on April 26th and the actual transition on May 3rd -- and many people are involved.   To help provide information and answers to your questions, we are starting a “Frequently Asked Questions” section to this newsletter.   Please send your question(s) to Mary-Ann O’Connor at moconnor254@yahoo.com.   We’ll include as many as possible in each issue.


OC reminders & events     

  • Osprey Cove Women’s Club Meeting – April 19th

The next general meeting of the Osprey Cove Women’s Club will be Thursday, April 19th at 6:30 p.m. at the Clubhouse.   

In addition to our usual time for socializing and complimentary glass of wine, we’ll have a Silent Auction to benefit our charities, the vote to select those charities, and a “participative presentation” on relaxation and breathing techniques from our own Maureen Miller.


  • Share the Newsletter with a Friend or Neighbor

Know of anyone who’s not receiving the Newsletter or email communications from the OCOA?   Please share this newsletter with them and have them contact OCOAWebmaster@gmail.com for assistance. 

OC web (updates)

    The following documents were added to OCOA Governing Documents on the Residents Only section of the website (https://www.ospreycove.org/Governing-Documents-of-the-OCOA)


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                              THE OSPREY CONNECTION

    March 12, 2018

    OCOA Selects Legal Counsel

    Resident Directors Bill Traub and George Keramidas are pleased to announce the Osprey Cove Owners Association (OCOA) legal counsel, Amy Bray of the law firm of Coulter & Sierra (see Ms. Bray’s bio below).  Coulter & Sierra specialize in real estate law, with a strong focus on representing community/home owner associations.   George and Bill commented: “The OCOA is now represented by one of the leading lawyers and law firms in community association law in Georgia.  We are already engaged in detailed discussions with Ms. Bray about the OCOA transition process, current and drafted documents. She will be able to effectively represent the OCOA and all property owners and capably negotiate with the Declarant’s legal counsel. Further, she will continue to represent the Osprey Cove Owners Association (OCOA)  after the transition as legal counsel to the OCOA.

    The OCOA legal counsel will provide recommendations on the most effective steps toward the transition on May 3rd and options for updating CCRs, bylaws and other documents.  This will be communicated to all residents through regular email updates.

    The hiring of the OCOA legal counsel followed a special meeting of the Board of Directors requested by George Keramidas and Bill Traub in February.  At that meeting, the Board unanimously approved a motion to allocate funds to hire legal counsel to represent the OCOA, other than the Declarant.  As discussed in the series of town hall meetings, the Declarant has their own legal representation and that attorney is not paid by OCOA funds.

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    Amy Bray, Coulter & Sierra

    Amy Bray is a 1995 graduate of the University of Georgia and a 1998 graduate of Emory University School of Law. She focuses her practice on residential and commercial real estate. She has extensive experience in community association law, specifically drafting the governing documents for residential and commercial community associations. She is experienced in negotiating and resolving complex covenant and easement issues in developments all over Georgia and throughout the country. She is also a certified mediator and has been brought in to help resolve ongoing litigation involving real estate and community association issues.

    Amy is one of approximately 150 members of the prestigious College of Community Association Lawyers. From 2013–2017 she was awarded the distinction of Georgia SuperLawyer. In 2007 and 2009 through 2012 she was named a Georgia SuperLawyer “Rising Star.” She is a Fellow of the American Bar Foundation and a member of the Board of Editors for The Practical Real Estate Lawyer, a publication of the American Law Institute.

    Amy has contributed as author and editor to a number of local and national publications through the years, from the Gwinnett Business Journal to the Community Association Institute’s Common Ground magazine. Most notable of her many publications, is 2004’s “What a Wicked (World Wide) Web: Helping Community Associations Deal with New Internet Issues,” published in the Journal of Community Association Law, Vol. 7, No. 1; “On the Board—Eco-Friendly Choices” published in Common Ground magazine in 2008; “How to Create a Green Community, Take eco-friendly building a step further,” published in The Practical Real Estate Lawyer in 2008;  “Constructive Advice for Dealing with Banks Holding (Unconstructed) Lots,” (Co-author), Georgia Commons in 2012; and was a contributing author of  “Best Practices—Report #9, Green Communities,” a national publication of the Foundation for Community Association Research in 2009.

    Additionally, she presents topics related to community associations, condominiums, and all types of easement arrangements to a variety of audiences, including homeowners and community managers, developers, builders, real estate brokers, bankers, and fellow attorneys at both local and national seminars.

    OC news

    • Nomination Materials Available for Election of Three Directors to Serve on OCOA Board

    Information and materials related to the special election of three directors to serve on the OCOA Board of Directors are now available on the OCOA website Governing Documents of the OCOA.  Printed copies are also being sent via US mail to all property owners.

    The nomination materials include: a memo from the Nominating Committee; a description of the role and responsibilities of directors; the Intent to be a Candidate form; and a timeline for this special election. 

    The special election is part of the process of transitioning from Declarant to owner control of the OCOA Board of Directors. The three Declarant positions on the Board will be replaced in this special election.

    Property Owners who wish to be considered for a Director position must complete and submit the Intent to be a Candidate form to the OCOA office by 4:00 pm on Friday March 23, 2018.  Late applications will not be considered.  The  slate of candidates will be announced in early April and voting will take place at the Special OCOA meeting scheduled for April 26th.

    • Speeding Violations will be Enforced

    The OCOA security staff will begin enforcing speed limits within the Osprey Cove community, in accordance with the OCOA Rules and Regulations.  The increased attention to enforcement follows numerous complaints from OCOA resident and several incidents within the community.

    Below are the enforcement rules for speeding violation and the procedures for enforcing the rules.

    Section III          VEHICLE USE

     Violations will be handled as indicated in Section XII.A. The speed limit in Osprey Cove is 25 MPH unless posted otherwise.  All drivers must observe speed limits, stop signs and any other posted traffic directions.

    Section XII          ENFORCEMENT

    A.    In order to ensure fair and equitable treatment for all, the Covenants, the Architectural Review Criteria, and the Rules and Regulations will be enforced uniformly.  When a violation of any of these documents is brought to the attention of the Osprey Cove Board of Directors, via its Property Manager, the violation will first be verified by the Property Manager or Security, then the following procedures and fines will be initiated:

    For Violations of Traffic Signs (Speeding):

    Step 1: First Violation: Warning letter or email outlining the details of the violation including the type violation, date, and time.

    Step 2: Second violation: $50 fine and 30-day suspension of the lot Owner(s) gate pass privileges (access cards) assigned to the lot. Formal letter sent via first class mail with return receipt to resident and/or renter or guest outlining the details of the violation including the type violation, date, and time. In case of a visitor or a contractor: $50 fine and 10-day suspension of access to the property.

    Step 3: Third violation:  $ 100 fine and 60-day suspension of the lot Owner(s) gate pass privileges (access cards) assigned to the lot. Formal letter sent via first class mail with return receipt to resident and/or renter or guest outlining the details of the violation including the type violation, date, and time.

    In case of a visitor or a contractor: $100 fine and 20-day suspension of access to the property.

    Note: If the same infraction is reported within 365 days, the Property Manager shall proceed to Step 2 as outlined above. Violations of Traffic Sign infractions may only be reported by Security.

    B. The above processes may be accelerated and/or fines doubled if the Association’s Board of Directors determines that the violation is sufficiently serious, is habitual in nature (i.e., continued similar violations by the same Owner/builder), or threatens the safety of the people in the community.

    OC reminders & events     

    • OCOA Special Meeting
    A special meeting of the OCOA is scheduled for April 26, 2018 at Cumberland Inn & Suites. The purpose of this meeting is to elect owner three directors to the OCOA Board. Voting will be conducted in person.  Owners who are unable to attend will receive proxy voting information and forms. More details to follow.
    • Osprey Cove Tote Bags Available
    Osprey Cove tote bags are still available from the Osprey Cove Women’s Club at $15 each. Please make your check payable to OCWC and get it to Mary-Ann O’Connor at 254 Osprey Circle. Remember, all proceeds benefit Camden County charities. 

    OC web (updates)

      The following documents were added to OCOA Governing Documents on the Residents Only section of the website (https://www.ospreycove.org/Governing-Documents-of-the-OCOA)


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                             THE OSPREY CONNECTION

      February 12, 2018

      Rezoning Application Generates Strong Community Response

      The rezoning application submitted by the Osprey Club, LLC that proposes building up to 48 attached and detached townhouses on approximately 5 acres of land near the Club at Osprey Cove is generating a strong response from Osprey Cove owners and residents. After they were informed of the application, OCOA resident directors George Keramidas and Bill Traub sent an email to the community offering specific guidance on the criteria used by the Planning Commission and urging owners/residents to submit written comments to Dr. Jeff Adams, Director of St. Marys Community Development and staff support to the Planning Commission.  Written responses should be submitted by February 15, 2018.

      Groups of residents are preparing petitions against the proposal, which also should be submitted to Dr. Adams by February 15th.

      The Planning Commission meeting will be held on February 20, 2018 beginning at 5:30 pm at the St. Marys Elementary School, 600 Osborne Rd.

      The Rezoning application materials and the criteria used by the Planning Commission are available on the news section of the OCOA website.

      OC news

      • OCOA Board Approves Emergency Response Committee    

      The Emergency Response Committee (ERC) was proposed by the Board following Hurricane Irma. At its February meeting, the Board approved this new committee and appointed Steve Fahey as chair. Steve has an extensive background in emergency management, including a key role following the BP oil spill.  The ERC will also include resident members of the Board, members of the Infrastructure and Lakes committees, the community manager and security staff and other residents with expertise in emergency management.

      • Board Re-establishes Finance Committee

      At its February meeting, the OCOA Board approved re-establishing a Finance Committee to oversee OCOA finances and advise the Board on finance policies and procedures. Committee membership will be announced by May.

      • Speeding and Traffic Violations To Be Strictly Enforced

      Speed limits and other traffic rules and regulations will be strictly enforced by the OCOA security, “ affirmed the OCOA Board in February. The OCOA Rules and Regulations state:

      For Violations of Traffic Signs:

        First Violation: Warning letter or email outlining the details of the violation including the type of violation, date, and time.
       Second violation: $50 fine and 30-day suspension of the lot Owner(s) gate pass privileges assigned to the lot. Formal letter sent via first class mail with return receipt to resident and/or renter or guest outlining the details of the violation, including the type violation, date, and time.                                                                                 
      Third violation: $ 100 fine and 60-day suspension of the lot Owner(s) gate pass privileges assigned to the lot. Formal letter sent via first class mail with return receipt to resident and/or renter or guest outlining the details of the violation including the type of violation, date, and time.

      Please keep our community safe and respect your neighbors and our rules and regulations.

      • OCOA Ends 2017 with Surplus

      The OCOA ended 2017 with a surplus of approximately $26,000, based on the unaudited year-end financial statement. This compares with a deficit of over $120,000 for 2016. The significant improvement in finances is the result of careful scrutiny of contract obligations, more effective negotiation of contracts, closely monitoring spending and setting priorities for new projects.  The unaudited 2017-finance summary is available for owner/resident access at: https://www.ospreycove.org/Governing-Documents-of-the-OCOA/

      • Transition Moves Toward May 3rd Turnover

      The transition of the OCOA from declarant/developer control to owner control on May 3, 2018 is progressing. The OCOA Board resident directors George Keramidas and Bill Traub, along with the members of the transition task force are completing the due diligence process and will now focus on finalizing governing documents, policies and procedures and holding elections for three new owner directors.

      As part of the transition the Nominating Committee will release the timeline and materials for the nomination process by the end of February.  The election will take place at a special OCOA meeting on April 26, 2018.  Watch for more details.

      OC reminders & events     

      • Mail Box Replacement 

      If you have an old mailbox, you are encouraged to replace it with a new, black mailbox with gold numbersHere is the information you need to order your new mailbox:

        Mailbox Vendor: BudgetMailboxes.com                                                                                                                                                                                           Style: Imperial Mailbox Systems 308 K                                                                                                                                                                                                 Cost: $391 per box ordered online with free shipping.  For 2-5 mailboxes, cost is $385 per box. For six plus, $372.17                                                                                 Ordering: Contact an account manager (Ben Corona, Paul Orta, Eli Schweyer, Wes Schweyer, Marcus Oldham or Kandi Turner) to receive OCOA pricing                  (866-707-0008 or customercare@weblifestores.com)                                                                                                                                                                                           Installer (optional): Logan Stover (912-552-4810). He charges $55 for removal of the old box and installation of a new one.

      • Pick Up After Your Pet

      Please be respectful of your neighbors as well as your neighborhood and pick up after your dog. Per the OCOA Rules and Regulations:                                                 IV. Animal Control                                                                                                                                                                                                                                              C. Owners will not permit their pets to soil another Owner’s yard or personal property. If private property, common areas, rights of way, or Club property are soiled by pet waste, the pet Owner is responsible for the cleanup and removal thereof.

      • Osprey Cove Tote Bags Available
      Osprey Cove tote bags are still available from the Osprey Cove Women’s Club at $15 each. Please make your check payable to OCWC and get it to Mary-Ann O’Connor at 254 Osprey Circle. Remember, all proceeds benefit Camden County charities. 

      OC web (updates)

      The following documents were added to OCOA Governing Documents on the Residents Only section of the website (https://www.ospreycove.org/Governing-Documents-of-the-OCOA)

      • Minutes of the November 2017 Board of Directors Meeting
      • 2017 Year End Financial Summary (unaudited)
      • Minutes of the December 2017 OCOA Annual Meeting
      • Minutes of the January 2018 Board of Directors Meeting
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